Details of Process for Awarding Grants to Outside Bodies
STREET PARISH COUNCIL – GRANTS PROCESS
Notice in local newspaper and grant forms sent to those who applied in the previous year and to the 9 bodies receiving an annual grant. Forms and accounts to be returned to Clerk by 1st August.
Policy and Finance Committee agrees all grants for financial year up to maximum of £2,000 per organisation in accordance with policy and within agreed budget limits. There will be a Grants allocation for the year and a community safety allocation for the year. Policy and Finance Committee makes recommendations on the grants for the year above £2,000 for approval of Council. Policy and Finance Committee agrees in principle to 9 annual grant bodies for the year up to £2,000 each and makes recommendations on any grants above that sum, which would need final approval from Council.
*GRANT APPLICATIONS OF MORE THAN £5000 – APPLICANTS WILL NEED TO GIVE A PRESENTATION TO THE POLICY & FINANCE COMMITTEE PLUS A BREAKDOWN OF HOW THE GRANT WILL BE SPENT
All agreed grants for the year are paid.
Policy and Finance Committee considers reports from 9 annual grant bodies updating position and makes a final decision for the following financial year on grants up to £2,000 and recommendations to Council on grants above that limit. Within three months of receipt of all grants a written report must be sent explaining how funding has been used and how recognition has been given to the Council’s contribution. If a report is not received then this will be taken into consideration when any further application is received.
All agreed grants for the following financial year for 9 annual grant bodies are paid early in that year.
IN ADDITION, AT ANY TIME DURING THE FINANCIAL YEAR, the Policy and Finance Committee could agree grants of up to £2,000 each to any organisation making an application in the normal way, provided that a maximum of £3,000 was used from the contingency fund for this purpose.